These are "free" fields that you can use for any purpose. Here are some recommended uses:
• We recommend using the "Key 1" field to CATEGORIZE your records. For example, you could use "Key 1" to indicate whether the contact is a "client", "vendor", "personal", or "business" contact. Or you could use "Key 1" to denote what industry that person works in (e.g., "software", "marketing", "publishing", "advertising", etc.).
• Store a salutation ("Dr.","Mr.", "Mrs.", Ms.") for use in mail merges. • Use one of the "Key" fields to flag records (with an "X" or some other character) for inclusion on a Christmas-card list or special business promotion. This frees the ability to mark records for other purposes.
• You can use Dynodex to keep track of clients and store an action--like "call back", "send info", "follow up". Then you can select all the ones you need to "send info" and print labels for your mail-out.
• If you're going to be merging data in from many different sources (such as merging in your latest leads from a trade show), you can use a "Key" field to indicate which database a record originated from.
All 3 "Key" fields have the "Shorthand Key" feature, which means you can save your frequently used values in the pop-up list for each key. Then you can insert any value in the list by dragging to it in the pop-up or by typing the beginning letter(s) of the value, and letting Dynodex fill in the rest for you. (See "Shorthand Keys" for more information on how to use this feature.)
